CAN THE CUSTOMS CLEARANCE PROCESS BECOME MORE EFFICIENT AND SCALABLE?
Today’s customs clearance process face many challenges, a company must provide true and accurate data to clear customs while trying to avoid customs penalties. However, processing a large volume of transactions with many different tariff items can be a daunting task.
The supply chain provides data for customs clearance purposes, but it comes in many different formats and depending the country of origin, you may get the data on paper documents only. Although computers and software have made it easier to process customs clearances, you end up dedicating half of your time organizing, extracting and inputting large amounts of data manually. Therefore, the process still remains labor intense because you are constantly manually keying in or cut & pasting all the pertinent data into your software. The process continues to depend on a large team to handle a low-value task which seems impossible to automate.
Businesses are constantly searching for better ways to automate processes and run a more efficiently. Finding a way to eliminate the low-value task would give a company a huge competitive edge.
Automating data extraction and inputting tasks
Time is your number one asset. Every second is so valuable and if a company wants to be more productive, they need to optimize the data processes. The problem is attempting to do so can be extremely technical, and may require a significant IT investment. What usually happens is a company hires a team of people to scour the data from the original copy, then manually input the data into the software.
A company can continue to spend time and money maintaining this process or they can automate the process. How? With Brokergate. What is Brokergate? It’s a new service which enables a company to automates the data extraction and inputting process.
Extract multi-structured data from any source.
Brokergate SaaS (Service as a Software) is easy to use, it works with a wide range of document formats including scan document PDF, XML, EDI, DOC, and other format files. Brokergate SaaS extracts data from invoices, packing lists, inventory lists, bill of ladings, waybills and more. The system scans the data allowing for a quick configuration and automatically converts it into the structured data format for the company software.
It’s not an exaggeration to suggest that manually inputted data sets will have errors. That’s why Brokergate SaaS includes functions designed for data correction. You can transform incomplete, inaccurate data into reliable and ready to use data. It’s the “magic wand for data preparation.”
The Technology
The technology was developed in Europe and is currently being used by Major Banks & Credit Unions, Service Providers, Distribution and E-Commerce, Insurance Companies and the Public Sector in the European Union. It saved organizations thousands of hours of data processing time resulting in cost savings of 35% – 50% and more. The latest version has been developed for exclusively for Customs and Logistics processes.
Tasks such as extracting data from a PDF is possible by using a combination of sophisticated character recognition and comparison software. A simple process which easily filters and structures useful data and delivers it to the customer in a file format of their choice. The file is then uploaded into the software which will populate all the necessary fields with the data that was extracted from the document data set provided.
Reliable data
Easily and reliably data set including product description, H.S. Classifications, units, and price per item and much more. The services will allow you to safely extract data, even from 100-page invoice set without compromising any of the information.
Brokergate SaaS is easy to use and will drastically improve the clearance process by eliminating the manual process. It will allow a business to process a much greater amount of data quicker and more efficiently and with a 99.95% accuracy rate.
Customs Brokers
A huge challenge for customs brokers today is to become scalable. In order to scale a business, a company must scale their processes. With Brokergate SaaS, a customs broker will be able to handle a larger volume of data with speed, accuracy, and reliability. They will be able to process 1000, 10 000, 100 000 monthly transactions with ease and no more copy typing or copy & pasting. By automating the manual data process, the staff will be able to handle more transactions and concentrate on more value-added services.
To learn more about how Brokergate SaaS can be a game changer for your business, contact me here.
